Dr. Joshua W. Murfree, Jr.
Superintendent of Schools
(229) 431-1285

 

DPMS - Documentation Master List

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Document Number Document Title Type Revision Date Rev. Letter Department
ISO Ref.

Manual Level
Human Resources - Benefits
BEN-P001 Benefits Vehicle Accident Claims Process P 12 Apr 04 D Human Resources 7.5 2
BEN-F001 Post-Offer Medical Questionnaire F 29 Jun 11 C Human Resources
7.5
 4
BEN-F002 Vehicle Accident Information Form F 16 Apr 07 B Benefits 7.5 4
BEN-F003 Workers Compensation First Report of Injury F 09 Mar 12 H Benefits 7.5 4
BEN-F004 FSA-Request for Health Care Reimbursement F 20 Sep 07 C Benefits 7.5 4
BEN-F005 FSA-Request for Dependent Care Reimbursement F 20 Sep 07 C Benefits 7.5 4
BEN-F006 Subrogation Rights Form F 29 Oct 03 A Benefits 7.5 4
BEN-F007 General Release F 22 Sep 05 A Benefits 7.5 4
BEN-F008 Medical Authorization Form F 30 Jan 07 A Benefits 7.5 4
BEN-F009 Donated Sick Leave F 05 Feb 07 A Benefits 7.5 4
BEN-F010 Request for Family & Medical Leave F 11 Feb 10 B Benefits 7.5 4
BEN-F011 FMLA Statement of Insurance Premiums Due F 08 Feb 07 A Benefits 7.5 4
BEN-F012 Fitness for Duty F 20 Sep 07 B Benefits 7.5 4
BEN-F013 Leave Reporting Form F 08 Feb 07 A Benefits 7.5 4
BEN-F014 General Liability - Property Event Form F 16 Apr 07 A Benefits 7.5 4
BEN-F016 Request to Inspect or Copy Protected Health Information F 05 Mar 09 A Benefits 7.5 4
Business Services
BUS-M001 Travel Policy & Procedures Manual M 02 Feb 09 E Business Services
7.5
 1
BUS-P001 Overtime Process P 28 Mar 03 A Business Services
7.5
 2
BUS-P002 Travel Reimbursement Procedure P 31 Mar 03 A Business Services 7.5 2
BUS-F001 Local Travel F 17 Apr 12 J Business Services
7.5
4
BUS-F002 Employee Expense Statement F 17 Apr 12 J Business Services
7.5
4
BUS-F003 Additional Compensation Agreement F 31 Mar 03 B Business Services
7.5
4
BUS-F004 Consultant Compensation Agreement F 29 Apr 09 D Business Services
7.5
4
BUS-F005 Consultant Expense Statement F 17 Apr 12 J Business Services
7.5
4
BUS-F006 Temporary Employee Compensation Agreement F 04 Sep 03 C Business Services
7.5
4
BUS-F007 Employee Overtime/Comp Time Application F 7 Sep 10 C Business Services
7.5
4
BUS-F008 Credit Card Usage Form F 21 Jan 09 B Business Services
7.5
 4
BUS-F009 Trip Authorization Form F 5 Sep 02 A Business Services
7.5
 4
BUS-F010 Nonconformance Log F 27 Jan 04 A Business Services 7.5 4
BUS-F011 Pre-Approval of Overtime/Comp Time Form F 2 May 05 C Business Services 7.5 4
BUS-F012 Request for Use of School Facilities F 01 Jan 12 B Business Services 7.5 4
BUS-F013 Additional Compensation Notice F 21 Jun 11 C Business Services 7.5 4
BUS-F014 Consultant Timesheet F 13 Mar 12 A Business Services 7.5 4
Child Nutrition Services
CNS-P001 Child Nutrition Personnel Training P 4 Nov 05 D Child Nutrition Services
6.2
 2
CNS-P003 Nutrition Advisory Councils P 21 Mar 03 B Child Nutrition Services
7.5
2
CNS-P005 CNS Invoice Procedure P 23 Feb 09 D Child Nutrition Services 7.5 2
CNS-P006 CNS Inventory Procedure P 23 Feb 09 C Child Nutrition Services 7.5 2
CNS-P007 Preventing Food Borne Illnesses P 9 May 07 A Child Nutrition Services 7.5 2
CNS-W001 CNS Cashier Work Instruction W 23 Feb 09 B Child Nutrition Services
7.5
3
CNS-F001 Training Manual Sign-Out Sheet F 06 Jun 02 A Child Nutrition Services
6.2
4
CNS-F002 Product/Vendor Complaint Form F 05 May 04 A Child Nutrition Services 7.5 4
CNS-F005 Special Function Request Form F 13 Apr 06 B Child Nutrition Services 7.5 4
CNS-F007 Lunch Money Refund Form F 8 Sep 08 A Child Nutrition Services 7.5 4
CNS-F008 Request to Change Menu F 2 Mar 09 A Child Nutrition Services 7.5 4
CNS-F009 Serving Line Temperature Log F 24 Mar 09 A Child Nutrition Services 7.5 4
CNS-F010 Temperature Log F 8 Apr 09 A Child Nutrition Services 7.5 4
CNS-F011 Inventory Transfer Form F 8 Apr 09 A Child Nutrition Services 7.5 4
CNS-F012 Inventory Loss Form F 9 Apr 09 A Child Nutrition Services 7.5 4
CNS-F013 CNS Inspection Checklist F 13 Jan 12 B Child Nutrition Services 7.5 4
CNS-F014 Food Service Worker Evaluation F 11 Apr 11 A Child Nutrition Services 7.5 4
CNS-F015 Site Supervisor Evaluation F 11 Apr 11 A Child Nutrition Services 7.5 4
Energy Services
EGY-P001 Energy Audit Procedure P 22 Apr 03 B Energy Services 8.2.2 2
EGY-F001 Energy Management Report F 18 Oct 11 B Energy Services
8.2.2
 4
EGY-F002 Request for Heating, Ventilating & Air Conditioning F 21 Mar 05 B Energy 8.2.2 4
Facilities
FAC-P001 Facilities Work Order Process P 23 Oct 03 B Facilities Services 7.5 2
FAC-P002 Facilities Preventive Maintenance Process P 23 Oct 03 B Facilities Services
7.5
 2
FAC-F001 Departmental Work Order F 27 Nov 02 A Facilities Services
7.5
 4
FAC-F002 Daily P.M. Sheet F 27 Nov 02 A Facilities Services
7.5
 4
Finance Services
FIN-P001 General Fund Budget Process P 15 Dec 02 A Finance Services
7.5.1
 2
FIN-P002 Accounts Payable Process P 6 May 03 B Finance Services
7.5
 2
FIN-P003 GDOE Cash Receipt Process P 15 Dec 02 A Finance Services
7.5
 4
FIN-P004 Bank Reconciliation Process P 11 Sep 06 A Finance Services 7.5 2
FIN-F001 Cash Receipt Tracking Form F 11 Sep 06 D Finance Services
7.5
 4
FIN-F002 Small Program Budget Form F 27 Sep 02 A Finance Services
7.5
 4
FIN-F003 Budget Change Form F 27 Sep 02 A Finance Services
7.5
 4
FIN-F004 Account Number Correction Form (Payroll) F 6 Nov 02 A Finance Services
7.5
 4
FIN-F005 Write A Check Form F 11 Sep 06 D Finance Services
7.5
 4
FIN-F006 Accounts Receivable Log F 11 Sep 06 B Finance Services
7.5
 4
FIN-F007 Special Handling Form F 14 Sep 04 B Finance Services 7.5 4
FIN-F008 Cash Collection Form F 13 Sep 07 B Finance Services 7.5 4
FIN-F009 Cash Report F 13 Sep 07 B Finance Services 7.5 4
FIN-F010 Principal's Report F 25 Aug 04 A Finance Services 7.5 4
FIN-F011 Check Request Form F 13 Sep 07 B Finance Services 7.5 4
FIN-F012 Transfer of Funds F 13 Sep 07 B Finance Services 7.5 4
FIN-F013 Request for Reimbursement/ Refund F 13 Sep 07 B Finance Services 7.5 4
FIN-F014 Services Rendered Form F 13 Sep 07 B Finance Services 7.5 4
FIN-F015 Bank Reconciliation F 13 Sep 07 A Finance Services 7.5 4
FIN-F016 Professional Leave/Sub Reporting F 11 Feb 09 A Finance Services 7.5 4
FIN-F017 Professional Leave/Sub Reporting Changes F 11 Feb 09 A Finance Services 7.5 4
FIN-F018 Out of County Tuition Agreement F 30 Jul 09 A Finance Services 7.5 4
FIN-F019 Purchasing Card Activity Log F 10 Sep 09 A Finance Services 7.5 4
FIN-F020 Summary of Purchasing Card Charges F 10 Sep 09 A Finance Services 7.5 4
Human Resources
HRS-P001 Advertised Position Hiring Process P 24 Apr 06 D Human Resources 6.2 2
HRS-P002 Application Process P 24 Apr 06 B Human Resources
6.2
 2
HRS-P003 Fair Labor Standards Act Procedure P 25 Apr 06 C Human Resources 6.2 2
HRS-W001 Personnel Action Form Work Instruction W 7 Sep 05 D Human Resources
6.2
 3
HRS-F001 Job Requisition F 25 Oct 02 A Human Resources
6.2
 4
HRS-F002 Personnel Action Form F 14 Nov 11 I Human Resources
6.2
 4
HRS-F003 Performance Evaluation Review - Support Staff F 7 Feb 05 C Human Resources
6.2
 4
HRS-F004 Performance Evaluation Review - Supervisory Staff F 7 Feb 05 C Human Resources
6.2
 4
HRS-F005 Letter of Job Commitment F 20 May 11 B Human Resources
6.2
 4
HRS-F006 Position Exit Questionnaire F 8 Feb 05 B Human Resources
6.2
 4
HRS-F008 Name/Address Change Form F 27 Aug 02 A Human Resources
7.5
 4
HRS-F009 Direct Deposit Form F 29 Sep 11 C Human Resources
7.5
 4
HRS-F010 Leave Request Form F 20 May 05 B Human Resources
7.5
 4
HRS-F011 New Hire Orientation Sign-In Sheet F 04 Sep 02 A Human Resources
6.2
 4
HRS-F012 Certified Employee Reappointments F 24 Feb 05 C Human Resources
7.5
 4
HRS-F013 Consent Form F 12 Aug 09 C Human Resources 7.5 4
HRS-F014 Verbal Warning Form F 30 May 03 A Human Resources 7.5 4
HRS-F015 Written Warning Form F 30 May 03 A Human Resources 7.5 4
HRS-F016 Non-Certified/Non-Supervisory Daily Sign-In/Sign-Out Sheet F 29 Aug03 B Human Resources 7.5 4
HRS-F017 49% Retired Teachers F 19 Sep 03 A Human Resources 7.5 4
HRS-F018 Long-Term Substitute Information Form F 19 Sep 03 A Human Resources 7.5 4
HRS-F021 Substitute Disciplinary Action Form F 19 Oct 07 A Human Resources 7.5 4
HRS-F022 Confidentiality Statement F 22 Sep 09 A Human Resources 7.5 4
HRS-F024 Consent for Fingerprinting and Criminal History F 19 Jan 12 B Human Resources 7.5 4
Information Technology Department
MIS-F001 File Move Check Off Sheet F 3 May 06 A MIS 7.5 4
MIS-F002 CPU Move Sheet F 3 May 06 A MIS 7.5 4
IT-P001 Technology Help Desk Process P 09 Jan 12 A IT
7.5
 2
Human Resources - Payroll
PAY-F001 Adjustments to Payroll F 18 Aug 06 E HRS-Payroll
7.5
 4
PAY-F002 Monthly Payroll Timesheet F 27 Nov 02 A HRS-Payroll
7.5
 4
PAY-F003 Program of Work in Secondary Education (Extended Day Pay for Teachers) F 04 Nov 02 A HRS-Payroll
7.5
 4
PAY-F004 Stop Direct Deposit F 11 Sep 03 A HRS-Payroll 7.5 4
PAY-F005 Discontinue Payroll Deductions F 24 Oct 03 B HRS-Payroll 7.5 4
PAY-F006 Payroll Check Run Form F 29 Oct 03 A HRS-Payroll 7.5 4
PAY-F007 Para-Bus Monitor Time Sheet F 25 May 10 C HRS-Payroll 7.5 4
PAY-F008 Request to Donate Sick Leave F 23 Aug 05 B HRS-Payroll 7.5 4
PAY-F009 Daily Substitute Payroll Sign-In Sheet F 05 Jan 06 B HRS-Payroll 7.5 4
PAY-F010 Payroll Deduction Authorization Form F 29 Jul 11 A HRS-Payroll 7.5 4
PAY-P001 Payroll Processing Procedure P 13 Oct 05 C HRS-Payroll
 7.5
 2
Police Department
POL-M001 DCSS Police Policy & Procedures Manual M 7 May 07 A Police Department 7.5 1
POL-P001 Police Dept. Background Clearance P 10 May 07 D Police Department 7.5 2
POL-P002 Police Dept. Student Transport Process P 9 Nov 05 B Police Department 7.5 2
POL-P003 Detainee Handling & Arrest Procedure P 9 May 07 A Police Department 7.5 2
POL-P004 Missing Persons/Runaway Procedure P 9 May 07 A Police Department 7.5 2
POL-P005 Evidence & Found Property Procedure P 9 May 07 A Police Department 7.5 2
POL-P006 Firearms Training P 10 May 07 A Police Department 7.5 2
POL-F002 Police Violation Form F 9 Nov 05 B Police Department 7.5 4
POL-F003 Daily Activity Report F 9 Nov 05 B Police Department 7.5 4
POL-F004 Police Dept. Student Transport Form F 9 Nov 05 B Police Department 7.5 4
POL-F005 Call Log F 22 May 06 C Police Department 7.5 4
POL-F006 Adjustments to Payroll F 10 Nov 11 A Police Department 7.5 4
Process Management
DPM-M001 Dougherty Process Management Manual M 2 Dec 11 J Dougherty Process Management 4.2.2 1
DPM-P001 Management Review Procedure P 13 Nov 09 B Dougherty Process Management
5.6
 2
DPM-P002 Document Control Procedure P 21 Oct 03 B Dougherty Process Management
4.2.3
 2
DPM-P003 Quality Records Procedure P 10 Nov 03 B Dougherty Process Management
4.2.4
 2
DPM-P004 Control of Non-conformances P 10 Nov 03 B Dougherty Process Management 8.3 2
DPM-P005 Corrective Action Procedure P 20 Nov 07 D Dougherty Process Management
8.5.2
 2
DPM-P006 Preventive Action Procedure P 10 Nov 03 B Dougherty Process Management
8.5.3
 2
DPM-P007 Internal Quality Audits P 22 Jun 07 C Dougherty Process Management
8.2
 2
DPM-W001 Document Control Work Instruction W 15 Dec 02 A Dougherty Process Management
4.2.3
 3
DPM-F001 Document Control Form F 15 Apr 03 C Dougherty Process Management
4.2.3
 4
DPM-F002 Corrective Action Request Form F 19 Sep 02 A Dougherty Process Management
8.5.2
 4
DPM-F003 Departmental Internal Audit Checklist F 15 Apr 03 B Dougherty Process Management 8.2 4
DPM-F004 Internal Audit Summary Report F 15 Dec 02 A Dougherty Process Management 8.2 4
DPM-F005 Document Control Internal Audit Checklist F 15 Dec 02 A Dougherty Process Management 8.2 4
DPM-F006 Management Responsibility Checklist F 15 Dec 02 A Dougherty Process Management 8.2 4
DPM-F007 Internal Audit on Internal Audits Checklist F 15 Dec 02 A Dougherty Process Management 8.2 4
DPM-F008 Corrective and Preventative Action Checklist F 15 Dec 02 A Dougherty Process Management 8.2 4
DPM-F009 Quality Management System Checklist F 15 Dec 02 A Dougherty Process Management 8.2 4
DPM-F010 Purchasing/Supply Services - Checklist F 4 Nov 03 C Dougherty Process Management 7.5 4
DPM-F011 Departmental Audit Checklist - Additional Process/Procedure Questions F 15 Dec 02 A Dougherty Process Management 8.2 4
Purchasing Services
PUR-P001 Stock Items Requisition & Verification Process P 17 May 09 C Purchasing Services
7.4
 2
PUR-P002 Purchasing Requisition Process P 17 May 09 D Purchasing Services
7.4
 2
PUR-P003 Purchase Order Approval and Distribution P 17 May 09 I Purchasing Services
7.4
 4
PUR-P004 Vendor Evaluation Process P 17 May 09 F Purchasing Services
7.4
 2
PUR-P005 Bid/Request for Proposal Process P 19 Jul 10 H Purchasing Services 7.4 2
PUR-W001 Purchase Order Receipt Process P 17 May 09 D Purchasing Services
7.4
 2
PUR-F001 Vendor Application F 10 Nov 10 G Purchasing Services
7.4
 4
PUR-F002 Textbook Order Form F 01 Nov 02 A Purchasing Services
7.4
 4
PUR-F003 Vendor Performance Evaluation F 2 May 03 B Purchasing Services
7.4
 4
Safety Services
SAF-P001 Vehicle Accident Reporting P 30 Sep 03 B Safety Services
7.5
 2
SAF-W001 Accident Photo Processing Instruction W 21 Oct 03 C Safety Services
7.5
 3
SAF-F001 Employee Injury Investigation F 07 Jul 03 A Safety Services 7.5 4
SAF-F002 Fleet Accident Report F 25 Sep 03 A Safety Services 7.5 4
SAF-F003 Vehicle Accident Penalty Point System F 24 Sep 03 A Safety Services 7.5 4
SAF-F004 Vehicle Accident Results F 23 Oct 03 A Safety Services 7.5 4
Supply Services
SUP-M001 Records Retention Center Procedures Manual M 17 Jun 11 D Supply Services 4.2 1
SUP-P100 Capitalizing Fixed Assets P 15 Jan 10 D Supply Services
7.5
 2
SUP-P101 Fixed Asset Inventories P 15 Jan 10 E Supply Services
7.5
 2
SUP-P102 Surplus of Fixed Assets P 15 Jan 10 F Supply Services
7.5
 2
SUP-P103 Stock Items Requisition and Verification Process P 23 Jun 09 D Supply Services 7.5 2
SUP-P104 Textbook Receiving Process P 18 May 09 B Supply Services 7.5 2
SUP-P200 Warehouse Receiving Process P 17 May 09 F Supply Services
7.5
 2
SUP-P201 Records Retention Procedure P 17 May 09 E Supply Services
4.2.4
 2
SUP-P202 Warehouse Stock and Shipping Procedure P 17 May 09 F Supply Services
7.5.4
 2
SUP-P203 Freezer/Cooler Temperature Monitoring and Measurement P 17 May 09 F Supply Services 7.5 2
SUP-P204 Warehouse Nonconformances P 17 May 09 D Supply Services
8.3
 2
SUP-W100 Textbook Adding Titles and Copies W 17 May 09 B Supply Services 7.5 3
SUP-W101 Textbook Transfer Receipt W 17 May 09 B Supply Services 7.5 3
SUP-W102 Textbook Inventory W 17 May 09 B Supply Services 7.5 3
SUP-F002 Inventory Adjustment F 16 May 11 B Supply Services
7.5
 4
SUP-F003 Vendor Nonconformance Log F 05 Jan 10 B Supply Services
8.3
 4
SUP-F004 Freezer Temperature Monitoring Log F 5 May 06 B Supply Services 7.5 4
SUP-F005 Cooler Temperature Monitoring Log F 5 May 06 B Supply Services 7.5 4
SUP-F006 Asset (Over $500) Movement & Surplus Form F 30 Sep 03 A Supply Services 7.5 4
SUP-F007 Non-Asset (Under $500) Equipment Movement & Surplus Form F 30 Sep 03 A Supply Services 7.5 4
SUP-F008 Property Loss or Stolen Investigation Report F 30 Sep 03 A Supply Services 7.5 4
SUP-F009 Music Equipment Contract F 30 Sep 03 A Supply Services 7.5 4
SUP-F010 Delegation of Responsibility Form F 30 Sep 03 A Supply Services 7.5 4
SUP-F011 Temporary Assignment Form F 30 Sep 03 A Supply Services 7.5 4
SUP-F012 Records Retention Form F 22 Oct 03 A Supply Services 4.2.4 4
SUP-F013 Notice of Records Eligible for Destruction Form F 22 Oct 03 A Supply Services 4.2.4 4
SUP-F014 District Technology Property Checkout Agreement F 21 Aug 08 A Supply Services 7.5 4
SUP-F015 Teacher/Staff Laptop Computer Agreement F 19 May 09 B Supply Services 7.5 4
Transportation Services
TRS-M001 Transportation Manual M 10 Jan 11 C Transportation 7.5 1
TRS-P001 Transportation Work Order Process P 26 May 05 B Transportation
7.5
 2
TRS-P002 Request for Transportation Procedure P 11 May 07 B Transportation
7.5
 2
TRS-P004 Drug & Alcohol Testing Process P 9 May 07 A Transportation 7.5 1
TRS-P005 Emergency Student Transportation Request Procedure P 8 Feb 10 B Transportation 7.5 2
TRS-P006 Student Transportation Request Procedure P 8 Feb 10 B Transportation 7.5 2
TRS-P007 School Bus Student Management Procedure P 10 Jan 11 A Transportation 7.5 2
TRS-F001 Drivers Maintenance/Defect Report F 25 Jun 02 A Transportation
7.5
 4
TRS-F002 Request for Transportation F 15 Oct 10 D Transportation
7.5
 4
TRS-F003 Extra Trip Form F 05 Oct 10 B Transportation 7.5 4
TRS-F004 Evacuation Form F 12 Dec 02 A Transportation
7.5
 4
TRS-F005 Bus Driver Evaluation Form F 13 Dec 02 A Transportation
7.5
 4
TRS-F006 School Bus Occupant Roster F 25 Mar 03 A Transportation 7.5 4
TRS-F007 School Bus Data Form F 9 Sep 08 B Transportation 7.5 4
TRS-F009 Bus Arrival Time F 17 Oct 08 C Transportation 7.5 4
TRS-F010 Parental Consent for Student Transportation F 15 Mar 05 A Transportation 7.5 4
TRS-F011 Field Trip School Bus Occupant Roster F 19 Sep 06 A Transportation 7.5 4
TRS-F012 Drivers Daily Timesheet F 12 Dec 08 B Transportation 7.5 4
TRS-F013 Drivers Field Trip Timesheet F 05 Dec 08 B Transportation 7.5 4
TRS-F014 Mobility Student Transportation Request F 16 Feb 10 B Transportation 7.5 4
TRS-F015 Bus Driver Logbook F 28 Apr 08 A Transportation 7.5 4
TRS-F016 Bus Referral Report F 10 Jan 11 C Transportation 7.5 4
TRS-F017 Daily Pre-Trip Inspection Form F 16 Jun 11 B Transportation 7.5 4
TRS-F018 Mileage Report F 19 Jul 08 A Transportation 7.5 4
TRS-F019 Bus Accident Passenger Injury List F 18 Jul 08 A Transportation 7.5 4
TRS-F020 Complaint Form F 26 Jul 08 A Transportation 7.5 4
TRS-F021 Driver Stop Change Request F 21 Jul 08 A Transportation 7.5 4
TRS-F022 Head Count Sheet F 29 Jul 08 A Transportation 7.5 4
TRS-F023 Railroad Crossing Survey F 26 Jan 09 A Transportation 7.5 4
TRS-F024 Route Sheet F 02 Mar 09 A Transportation 7.5 4
TRS-F025 MVR Consent Form F 14 Jul 10 A Transportation 7.5 4
TRS-F026 Student Transportation Request Form F 11 Feb 10 B Transportation 7.5 4
TRS-F027 Emergency Student Transportation Request F 11 Feb 10 B Transportation 7.5 4
TRS-F028 Parts Request Form F 12 Feb 10 A Transportation 7.5 4
TRS-F029 Random Checklist Form F 12 Feb 10 A Transportation 7.5 4
TRS-F030 Transportation Employee Information Form F 12 Feb 10 A Transportation 7.5 4
TRS-F031 School Bus Emergency Evacuation Form F 12 Feb 10 A Transportation 7.5 4
TRS-F032 School Bus Seating Assignment Chart F 2 Aug 10 A Transportation 7.5 4
TRS-F033 Courtesy Notice F 10 Jan 11 A Transportation 7.5 4
TRS-F034 Vehicle Pre & Post Inspection Form F 24 Mar 11 A Transportation 7.5 4
TRS-F035 New Hire Checklist F 03 Nov 11 A Transportation 7.5 4

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Dougherty County School System
200 Pine Ave., Albany, GA 31701
(229) 431-1264
webmaster@docoschools.org

Copyright © 1998-2012. All rights reserved.
Last revision: 04/19/2012

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